The Technical Assistance Research Center (TARC) Administrative and Project Assistant will be responsible for providing high-level administrative support and performing administrative duties that contribute to the day-to-day operations and project management of the TARC. Secretarial/clerical tasks, communications and technology support are main components of the TARC Administrative and Project Assistant duties.
DUTIES AND RESPONSIBILITIES:
• Responsible for coordinating and assisting in all training activities, including webinars
and Communities of Learning virtual meetings.
• Prepare supporting materials for trainings and technical assistance, including document
• Responsible for maintaining operations of webinars and technical activities involving
• Assist in scheduling and coordinating site visits for TARC staff, including travel
• Assist in TARC research activities, including researching relevant topics, data entry, and
other support work as assigned.
• Type and prepare documents for rough and/or final drafts; transcribe notes.
• Send and receive faxes and other outgoing correspondence.
• File and retrieve documents, records, reports, and other correspondence; maintain filing
• Prepare and send outgoing mail; become familiar with the United States Postal Services
(USPS) mailing procedures.
• Prepare and send outgoing packages and shipments; become familiar with Federal
Express or other shipping carriers’ procedures.
Fax, copy, scan, and email documents and materials and keep up with electronic
• Monitor the calendar and schedule for the TARC staff—meetings, travel dates,
conferences, assignment deadlines, etc.
• Perform additional administrative duties as determined by the TARC Coordinator.
• Maintain and update the NCUIH database and establish protocols and procedures to
facilitate TARC’s ability to update and maintain accurate contact information lists as
needed for the Communities of Learning Sharepoint site.
• Other activities as directed by the TARC Director.
REQUIREMENTS AND QUALIFICATIONS:
• High school diploma
• Experience in a clerical, secretarial, or administrative assistant role
• Must accurately type not less than 40 WPM
• Must possess a high level of proficiency in Microsoft Windows XP Operating Systems
• Must have knowledge and be highly proficient in Microsoft applications:
• Must be highly proficient in technology with the ability to learn new programs and
• Must be highly proficient in written communication for document composition and
proofreading purposes—familiarity with APA writing style and guidelines is desirable
• Must possess polished oral communication skills and telephone etiquette.
• Professional appearance and the ability to interact effectively with persons at all
organizational levels are essential. Must represent the National Council of Urban Indian
Health with the highest degree of professionalism.
• Must be highly self directed, well organized, detail oriented and comfortable completing
tasks with a minimum of direct supervision.
• Must possess the ability to multitask and coordinate multiple office activities
simultaneously while completing assigned tasks in an accurate and timely manner.
• Must be trustworthy and dependable; arrive on time bring diligence and strong work ethic
to the office every day.
• Must be able to consistently present a positive attitude and contribute to a harmonious
team environment. We are looking for enthusiasm and energy.
• Shall at all times demonstrate cooperative behavior with supervisors, direct reports,
colleagues and members.
Applicants should send their resume with a cover letter to email@example.com. Cover letter
should include what the applicant wants to gain out of this employment, why he/she is interested
in this position as well as a brief summary of career goals. The position will be open until filled.
Preference in hiring is given to qualified Native Americans in accordance with the Indian Preference Act (Title 25, US Code,
Section 472 and 473). Applicants claiming Indian Preference must submit verification of Indian status certified by tribe of
affiliation or other acceptable documentation of Indian heritage.
EQUAL OPPORTUNITY EMPLOYER: Within the scope of Indian Preference, all candidates will receive equal consideration without regard to race, color, gender, religion, national origin or other non-merit factors. Age Discrimination in Employment Act (ADEA): National Council of Urban Indian Health abides by the mandates of the ADEA (protecting individuals 40 years and older) and considers age a non-merit factor in all employment decisions and considerations. Americans with Disabilities Act (ADA): National Council of Urban Indian Health abides by the mandates of the ADA and considers disability a non-merit factor in all employment decisions and considerations. Furthermore, NCUIH will make any practical, feasible, and reasonable arrangements to accommodate qualified applicants and employees with disabilities.